Documents tend to fall into three broad categories, active (current year), semi-active (last year) and inactive. Normal practice with physical records, given that space is available, is to hold the active and semi-active documents on your own premises. 

Total Records Management have a wide range of space efficient products including lateral filing cabinets, front opening system boxes, edge coded files etc. along with the experienced personnel to install, update, and purge one of your most important assets, information. Total records Management can also advise you on the management of your electronic records.